Frameus Exhibition Space Contract

Agreement for use of gallery space
Please read the terms and conditions below carefully and sign if you wish to confirm the booking. The gallery is open from 9.00am – 5.30pm Monday to Saturday inclusive. Arrangements for Private Views must be verified at least one month in advance wherever possible.

1. Setting up and hanging is usually carried out the day prior to the preview or public opening (if no preview is to be held) and is the sole responsibility of the exhibitors. A hanging system is in place and must be used.

2. Refreshment facilities are provided by the gallery. The refreshments themselves are not.

3. Smoking is not permitted in any part of the gallery.

4. The artist should provide at least one laminated poster advertising the exhibition which will be displayed outside the gallery (the gallery can help with producing this if required).The gallery will contact the local Wells Journal to seek coverage and inform people on our email list, using the artist’s statement and any other publicity material provided by the artist. All other promotional activities should be carried out by the artist.

5. The gallery will be staffed by gallery employees but it is required that the hirer visit as often as possible- details to be agreed.

6. The hirer is fully liable for the full cost of repair to any fixture, fitting, equipment, tools, gallery stock or general decoration which is damaged during the period of hiring/exhibition. If the gallery owner deems items to be beyond repair then hirer/exhibitors are responsible for replacement of damaged or destroyed items. The same applies to the fabric of the building.

7. The gallery does not make a charge for the hire of the gallery unless the hirer requires a private view in the evening. The charge for this is £40 plus VAT. There is no charge for previews during normal opening hours but it is important to remember that the picture framing business will be operating as normal during that time.

8. The gallery charges 30% commission on all sales during the period of the hiring/exhibition. This commission is subject to VAT making the total commission including VAT 35.25%. If the artist’s price is £100 the work will be sold at £135.25.

9. Exhibitors must make sure that all work is collected from the gallery by 5.00pm on the last day of the exhibition. Any works not cleared can be disposed of at the discretion of the gallery owner unless there is a pre-arranged agreement, signed by the owner of the gallery, for alternative arrangements to be made. No other notice will be provided by the gallery.

10. The hirer/exhibitor will not hold the gallery or the gallery owner responsible for any losses incurred by the hirer resulting from cancellation of the hiring/exhibition or the selling or disposal of their work. The gallery will not be held responsible for any loss incurred by the hirer regardless of the cause of that loss.

11. The gallery reserves the right to cancel a booking up to three weeks before the start of the intended hiring/exhibition. Any breach of the above terms and conditions by the hirer will be regarded as an annulment of the agreement. The exhibition will be cancelled by default of the intended hirer.

12. The picture framing business will be trading alongside the exhibition and hirers are asked to bear that in mind.

Signed as accepted............................................................ Date...........................

Terms and conditions updated March 2008
Vat reg. Number 859 72941 66

To download the Frameus Exhibition Space Contract in .DOC format, please click HERE

Information for Artists hiring Gallery Space.

Artists are responsible for hanging and promoting their own exhibition. All items should be priced (with 35.25% added) and labelled with information about the work (we can supply labels for this purpose). It is helpful if the artist can also provide an inventory of items left at the gallery with prices. The artist should provide at least one and preferably two laminated A3 posters advertising the exhibition which can be placed outside the gallery. Market Street is a very busy walk through from the car parks and supermarket to the town centre and these posters are very successful in bringing in passers-by. In addition it is useful to have a further A3 poster to display on the stair way of the gallery.

Artists may wish to place a selection of A4 and A5 posters in a number of outlets. The following list shows a number of local shops that will take exhibition posters, they do not charge unless otherwise stated.

The Changing Room , Queen Street, Wells A4 or A5 posters plus fliers

La Maison du Fromage, Queen Street, Wells A5 posters

Pickwicks Coffee Shop, Broad Street A5 posters plus fliers

The Good Earth , Priory Road A5 posters – donation to charity

Earth Craft, Priory Road A5 posters

Three Little Pigs Cafe, Market Street A4 or A5 posters

F. Griffiths Butchers, High Street A4 or A5 posters

YMCA Shop, High Street A4 or A5 posters

Waterstones , High Street A4 or A5 posters plus fliers

City News, High Street A4 – charge of 50p per week

Post Office, Market Place A4 or A5 posters

Tourist Information A4 or A5 posters

Town Hall display board, Market Place May be a charge?

In Shape Gym, Priory Road A4 or A5 posters plus fliers

There may be others!

Frameus will arrange to inform the Wells Journal, the Mendip Messenger and the Wells Warbler using the information supplied by the artist (preferably by email). This should include if possible;

• an artist statement to display alongside the exhibition
• a flier which we will email to our clients
• posters and fliers/postcards for people to take away from the exhibition
• Any additional information for newspapers and a selection of jpg images for newspaper to choose from
The following magazines may be prepared to include an article about your exhibition;
• Somerset Life www.somerset-life.co.uk
• Evolver www.evolver.org.uk
• New free Arts Magazine (2 monthly) -The Word. www.theword-magazine.co.uk address for advertising- Sally Ryan adverts@theword.magazine.co.uk Tel: 07857 610049. Editorial - editorial@theword-magazine.co.uk 07835944251

Please ring Pam on 07970511072 or email her on pam@kvkuppam.info if you need further information.

To download a copy of this information in.DOC format, please click HERE

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